Competitive bidding practices are utilized as required by North Carolina General Statutes and the Village of Pinehurst Policies and Procedures to ensure that the Village is able to obtain the best value for goods and services through open vendor competition.
Qualified bidders are invited to compete for the Village's business by submitting informal quotations or formal responses to Request for Proposals when the Village needs to contract for materials, equipment or services. Request for Proposals are publicly advertised in local newspapers, and a vendor may request a copy of any current Request for Proposals by contacting the Financial Services department. Prospective vendors may receive future mailings for bid requests if they request to be placed on the vendor list.
All vendors who provide a service for the Village of Pinehurst will need to register with the Village. Please complete the Sub-Contractor Form and submit to the Financial Services Department. This form is needed in order to issue payment for services and an IRS Form 1099 at the end of the year.
The Village of Pinehurst also encourages historically underutilized businesses (HUBs) to participate in Village contracts. To accomplish this, the Village has adopted policies that direct our good faith efforts to notify HUBs of contracting opportunities. If you are a HUB, please indicate this on your sub-contractor form.
If you have any questions regarding sub-contractors please contact Financial Services by calling (910) 295-8648.